Request for Proposal: Strategic Planning Facilitator

Four years of increasingly drastic budget cuts coupled with the advisability of shrinking the library budget to a level of sustainability has become our primary goal for 2014.  We recognize that tax capture and other economic tools detrimental to property tax growth are not going away and this also necessitates a new focus on core services for Grand Rapids Public Library.  A world of rapidly changing information and technology is also forcing libraries to look at what services are most valuable to our community.  This bouquet of issues and concerns and an increasingly engaged community make this the right time to look at strategic planning in a new way.

In order to proactively approach these issues, the Board of Library Commissioners and Grand Rapids Public Library staff are interested in a limited-scope process for strategic planning.  This process would encompass a facilitated series of meetings with the staff leadership team and library board to create a strategic framework for the organization as well as a first-year action plan.  It would also include community meetings to review the plan held jointly with the library and the facilitator.  Written work, provided by the facilitator, will include the preliminary framework, three-year priorities, a one-year action plan, and a final report that includes recommendations or feedback from the public.

Also included in the process but provided by library staff would be a series of stakeholder meetings that include the education, foundation, and program partners in the community.  Staff will also create and disseminate a survey for citizen input into the process.

The current vision, mission, and values of the organization are considered by most stakeholders to be meaningful and relevant.  Recognizing that they are now six years old, we may wish to review them for possible modification rather than starting from scratch.

 Scope of work:
  •  Review vision, mission, values
  • Establish three year framework
  • Develop one year action plan
  • Solicit feedback
  • Written report that will be finalized by staff

This work will take place in the early fall of 2014.

Please provide a sealed bid for this work to Grand Rapids Public Library, 111 Library St NE, Grand Rapids, MI49503 by July 1, 2014 at 4:00 p.m.

For more discussion, questions or concerns contact Marcia Warner at or call 616.988.5431.

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